Seeking: Program Manager
Independent Contractor | 10–20 hours/week | Works with: Executive Artistic Director
$30/hour during trial period, increasing to $40/hour after trial period.
To Apply
Please send a resume, cover letter, and two (2) references to info@pioneerwinter.com. Your cover letter is important and should speak directly to your experience with dance, collaboration, and your understanding of Pioneer Winter Collective's work. Applications will be reviewed on a rolling basis. Target start date is June 1, 2026; however the position will remain open until filled.
Who We Are
Pioneer Winter Collective (PWC) is a Miami-based intergenerational and physically integrated dance theater company founded in 2016. Our work tours nationally, roots locally, and expands the definition of what dance can be and who it belongs to. We create performances, artist accelerators, workshops, and community-rooted programs that emerge from the needs recognized in the studio.
PWC is expanding. The person who joins us now will help shape what comes next. We are making dances of the future. We are rehearsing for the future we want to be in.
The Role
The Program Manager role spans administration and artistry, with a premium on big picture thinking, and works closely with the Executive Artistic Director (EAD) to support the operational and relational infrastructure of PWC's work.
This Program Manager holds together many parts of PWC's work at once, including rehearsal schedules, artist communication, travel, partner relationships, deadlines, contracts, and the long stretches between projects when important things can stall out. The person in this position keeps projects moving, relationships warm, and deadlines visible.
This person attends any needed rehearsals and performances, helps compose program materials, sits in on artist conversations, and knows the work from the inside.
Day to day, the Program Manager clears the path so the EAD can direct, choreograph, write, and build.
Core Focus
Maintain the EAD's calendar across meetings, rehearsals, performances, appointments, deadlines, and travel.
Track communication and follow-up, including what has been sent, what still needs a response, and what requires a reminder.
Prepare meeting agendas, presentation materials, correspondence, and follow-up notes.
Surface action items and priorities without needing to be asked.
Coordinate with board members, artists, funders, presenters, and community partners in a way that reflects PWC's voice accurately.
Support planning for performances, residencies, workshops, premieres, and touring.
Coordinate logistics including space bookings, schedules, artist communication, vendor coordination, and production timelines.
Arrange travel and itineraries for artists and staff, including transportation, lodging, per diems, and schedules.
Research venues, residencies, presenters, and potential partners.
Track project budgets, expenses, reimbursements, and settlements.
Draft agreements, contracts, and memoranda of understanding in coordination with the EAD.
Coordinate payment processes by ensuring contractors and artists have submitted agreements, W-9s, invoices, and any other materials required by PWC's bookkeeper.
Maintain timelines and deliverables across multiple active projects.
Schedule and facilitate check-ins with artists, presenters, partners, and collaborators.
Collect materials such as bios, headshots, contracts, W-9s, surveys, statements, and reflections.
Reach out to presenters, funders, and prospective partners.
Support artist accelerator programs and maintain communication between mentors and participants.
Take an early-stage idea from the EAD, conduct preliminary research, and return with a concise summary, recommendation, or next step.
Provide occasional support-level assistance with communications tasks.
Track application, reporting, and grant timelines so the EAD has advance notice of upcoming deadlines and what materials will need to be gathered.
Creative Integration
The Program Manager stays connected to the work itself. They attend rehearsals, performances, and creative meetings, read scripts, scores, grant narratives, and program materials, and understand the values and artistic logic behind the work.
Public Representation
Representing PWC publicly is a regular but relatively small part of this role. At times, the Program Manager may communicate with artists, presenters, partners, or community members when the EAD is unavailable, speak briefly at an event, or help maintain relationships between projects. People should feel taken care of, responded to, and spoken to in a way that reflects PWC's voice.
How We Work Together
This is a collaborative role built around regular working sessions with the EAD. The EAD generates and directs. The Program Manager receives, shapes, organizes, edits, and pushes back when there is a better path. They work independently between meetings and bring things back when there is something real to discuss.
A strong working relationship includes honest, direct communication, comfort asking questions and helping shape strategy, the ability to anticipate what comes next, follow-through, and genuine excitement about the work.
When a deadline is at risk, this person flags it immediately and proposes a solution. When something goes wrong, they own it, correct it, and help build a better system going forward.
Practical Details
10–20 hours/week, with flexibility depending on productions and project cycles.
Primarily remote, with in-person presence required for rehearsals, performances, and key meetings.
Independent contractor agreement.
Trial period of 90 days, with a midpoint check-in.
Uses Google Workspace and QuickBooks or similar systems.
A successful first 90 days would include:
Calendar and communication systems running smoothly.
Strong working relationships established with key artists and partners.
At least one special project or program independently advanced.
Improved systems or documentation that make PWC function more effectively.
Qualifications
PWC is less interested in years of experience than in someone's ability to follow through, think ahead, communicate clearly, manage complex projects, and care deeply about our work.
Experience in arts administration, production coordination, artist services, or a related field.
Strong organizational and project management skills.
Experience supporting a senior leader or creative director.
Comfort managing multiple timelines at once.
Familiarity with dance, performance, or the arts ecosystem.
Some understanding of how organizations like PWC operate within the broader field of presenters, festivals, funders, and touring, or the ability to learn that landscape quickly through curiosity and follow-through.
Proficiency with Google Workspace and comfort learning new systems.
Experience working in dance, being part of a rehearsal process, or participating in performance-making is valued.
Who This Role Is For
This role is for someone adaptive, proactive, relational, and genuinely excited by PWC's work.
They build trust through follow-through. They pay attention. They keep track of what is slipping, what is needed, and who may need to hear from us. They are comfortable moving between a rehearsal, a budget, a difficult email, a grant deadline, and a conversation about what a project is becoming.
They understand that relationships need tending between projects, and that running an artist-led organization is part of the art.
They are curious and passionate - drawn to work that is still being figured out.
To Apply
Please send a resume, cover letter, and two (2) references to info@pioneerwinter.com. Your cover letter is important and should speak directly to your experience with dance, collaboration, and your understanding of Pioneer Winter Collective's work. Applications will be reviewed on a rolling basis. Target start date is June 1, 2026; however the position will remain open until filled.
seeking: advancement manager
Required to Apply
Send a cover letter + resume or CV to future@pioneerwinter.com.
Role Description - Advancement Manager (Full Time)
This position will be responsible for developing and executing the advancement strategy in support of the Pioneer Winter Collective (PWC) fundraising efforts. This role will be the vital connector with supporters, donors, and community at large to promote and grow the base of support for the Pioneer Winter Collective mission and programs. The role requires a creative and strategic thinker with a passion for art that can create social change and can effectively and authentically connect people for the purpose of growing the (PWC) organization and its supporters. This position will report to the Executive Artistic Director (EAD). Preference will be given to candidates based in Miami, Broward, or the greater South Florida area.
Key Responsibilities
Create and implement fundraising campaigns, events and initiatives to grow the PWC donor base.
Manage donor communications, including acknowledgements, updates/follow-ups and stewardship based upon priorities guided by the Executive Artistic Director.
Initiate and execute research on potential donors and funding opportunities that align with the PWC principles and mission in collaboration with the Executive Artistic Director and PWC Board members.
Formulate and advise on strategy for fundraising in corporate, foundation and individual giving.
Organize and promote fundraising events and activities in collaboration with the Executive Artistic Director.
Cultivate new donors and audiences that support and believe in the PWC mission.
Lead all grant-related efforts, including research, ideation and planning of new grants and alignment to PWC mission, all associated deadlines, drafting grant narratives, meeting all grant needs, and required reporting.
Staff board members for any and all meetings with donors and prospects.
Contribute to social media and marketing strategies from the advancement perspective to develop a pipeline for community engagement and support.
Regularly update Executive Artistic Director on fundraising metrics, pending gifts, and pre-approved expenses incurred in support of fundraising efforts.
Qualifications
Previous experience (3-5 yrs.) in fundraising required within the arts, nonprofit sector or corporate responsibility.
Experience producing results with creating and implementing fundraising strategies, donor relations, donor stewardship and cultivation.
Familiarity with the national and South Florida art (with focus on dance) landscape and key players and stakeholders in the philanthropic ecosystem.
Experience in networking with the ability to build and maintain relationships with a variety of community members from government officials, donors, stakeholders, artists and partners.
Ability to work in person in an “office” setting.
Characteristics & Skills
The following skills and characteristics will be ideal for the Advancement Manager to be successful in achieving the Pioneer Winter Collective’s fundraising and engagement efforts.
Have cultural competency- understanding and valuing diverse perspectives and backgrounds and being able to communicate with people from different cultural backgrounds.
High attention to detail- precision in ensuring all communications align to PWC values that create compelling content for donors and prospects.
Center creativity and joy- have the ability to generate innovative out of the box ideas and strategies while bringing joy to the workplace, PWC team, donors, stakeholders and others.
Able to receive feedback and coachable.
Adaptable and entrepreneurial attitude, interested in helping build.
Have a true passion for Pioneer Winter Collective, the arts and or dance- a genuine, authentic care and interest in the organization’s values, cause and mission.
Compensation & Benefits
Salary range: $60-75,000.00 per year
Classification: Full-Time exempt; Two weeks annual leave, 10 federal holidays, 2 personal days, 7 sick days annually; No health, dental or vision insurance provided with this position; No retirement plan provided with this position
Required to Apply
Send a cover letter + resume or CV to future@pioneerwinter.com.